Tags and Notes in SharePoint 2010


Introduction:

In this article we will be seeing about the Tags and Notes feature available in SharePoint 2010. Social Tags which are used to enable users to save items of interest, organize all information for a project and connect to others who share their interests. Note Board which is used to enable users to add comments about web pages, documents and library items to be tracked in a central location.

Activate SocialRibbonControl feature in SharePoint 2010:

To add the tags and notes we need to enable a farm level feature called "Social Tags and Note Board Ribbon Controls".

Through UI:

Steps Involved:

  • Go to Central Administration => System Settings => Farm Management => Manage farm features.


  • Activate the feature "Social Tags and Note Board Ribbon Controls".


Using Powershell:

Steps Involved:

  • Go to Start => All Programs => Microsoft SharePoint 2010 products => SharePoint 2010 Management Shell.

  • Run as an administrator.

  • Run the following script.

$SocialRibbonFeatureStatus= Get-SPFeature -Farm | ?{$_.DisplayName -eq "SocialRibbonControl"} if($SocialRibbonFeatureStatus -eq $null) { write-host -f white "Social Ribbon Control Feature is Enabling" Enable-SPFeature -Identity "SocialRibbonControl" write-host -f green "Social Ribbon Control Feature is enabled successfully" } else { write-host -f yellow "Social Ribbon Control Feature is already enabled" }


Add Tags, Notes, I like it:

  • Go to the SharePoint site, on the top right corner you could be able to see two icons "I like it" and "Tags & Notes".





  • Add a new tag: You can add a tag to the site, document library, and document etc. I am going to add a tag to the site. On the right top corner you could see an icon"Tags and Notes". Click on that. A dialog box will pop up.


Add the tags to the site and click on Ok. You could also see an option to make the tag available as private by enabling the option "Private: Other people cannot see that you tagged this item. The tag text is public".

  • Add Note Board: On the right top corner you could see an icon "Tags and Notes". Click on that. A dialog box will pop up. Click on Note Board tab.


Enter the notes and click on Post.

  • I like it: When you click on "I like it", it will be saved as a bookmark.


Manage Social tags:

You can view all the tags and notes in the "My Profile" of the user.

  • Click on the drop down available in the login credential => Go to My Profile.


  • Go to "Tags and Notes" tab, you could see the tags and notes.

  • Tag:


  • Note:


  • I like it:


  • You could also see the social tags and notes in "Manage Social Tags and Notes" section.

  • Go to Central Administration => Application Management => User Profile Service application => My Site Settings =>Manage Social Tags and Notes.


  • Select Tags from the drop down menu, enter the user name and click on Find.

  • You could be able to see the tags created by the user.


  • Select Notes from the drop down menu, enter the user name and click on Find.

  • You could be able to see the notes created by the user.