In my last article, we read about Microsoft Power Apps and their new functionalities available for us, developers and for our end users. Power Apps is the future of Office 365 with various other connections where flow through Power Apps will make complicated processes just a click process.
In part 1, we saw an action on creation of an item on the list. In this article, we will see an action on modification of the item in a list.
Introducing Flow In Microsoft Power Apps In Office 365 SharePoint - Part One
What is Flow?
You can create an automated workflow between your apps and services to get notifications or to synchronize files, collect data, and many more functionalities.
Flows will be the new Workflows which we are using through SharePoint Designer or other third party workflow tools.
Now, flow will be a part of them, providing the automotive solutions to all the tasks or processes.
Whether it's a complex multi-step process or a simple one-step task, flows will improve the effectiveness, productivity, and the performance of the process assisting all the end users to get the benefits.
Let’s see how we can create one:
Click on "Create a flow" button on the corner.
On one click, you are ready to create a flow.
You can either create a blank flow or choose from a list of templates as you see on the screen.
We will choose a blank form.
Click on it.
You will see the screen to choose the action from a variety list of services and products.
As for us, we will choose Office 365 SharePoint Sites service and use flow to create a process in SharePoint.
We selected “SharePoint- When an existing item is modified” as a trigger to our flow.
Sign in to your SharePoint to connect flows to your site.
Once connected, provide a site URL.
Once you enter the site URL, it will fetch all the lists in the drop down below.
Choose the list where the flow will trigger on flow.
Click on New step.
You can choose what should happen when a an existing item is modified in the SharePoint list.
a. You can either choose an action or
b. A condition
We will create an action.
Click on "Add an action".
When you click on action, it will allow choosing actions from a list of services.
We will use “Mail- Send email”.
This is something amazing you will see.
As the email configuration, it allows you to pull in the SharePoint fields to fill in to your email configuration.
Once done, click on create and the flow will be created.
Go to the SharePoint List “”Dev Testing” and edit an item.
The flow will send you an email as soon as an item is modified as shown in the screen below.
Isn’t Flow in Power Apps amazing? There is more to come in my upcoming articles.