If you want to send an email at a specific time or on a specific date in the future, scheduling your email in Outlook can be a great solution. By scheduling your email, you can ensure that it is sent at the most appropriate time and that it doesn't get lost in your inbox. In this guide, I'll show you how to schedule an email in Outlook step by step, so you can stay organized and on top of your email communication.
How to Schedule an Email in Outlook
Here we have simple steps to schedule an email in Outlook.
STEP 1: Open Outlook and click on "New Email". Or Press Ctrl + N to open a new email.
STEP 2: Now, click on "Options".
STEP 3: Then, select "Delay Delivery".
STEP 4: A prompt box will appear. Under the "Do not deliver before" option, select the specific time and date you want to send the message.
STEP 5: Now, click "Close".
STEP 6: Compose your new message in the message windows and then click on "send" to send the mail.
You can find your scheduled emails in your Outbox folder. If you want to reschedule your mail, click on the message, go to Delay Delivery, make the necessary changes to the delayed message, and click Close.
How to Delay the Sending Emails in Outlook
If you often find yourself sending emails too quickly and regretting it later, or if you need to write an email but want to delay its sending until a specific time, Outlook's "Delay Delivery" feature can be a lifesaver. This feature allows you to delay the sending of an email, giving you time to review and make any necessary changes before it goes out. I'll show you how to delay the sending of emails in Outlook, so you can take control of your email communication and avoid any mishaps. Here's how to do it:
STEP 1: Open Outlook and click on "File".
STEP 2: Now, click on "Manager Rules & Alerts".
STEP 3: A dialog box will appear. Click on "New Rule...".
STEP 4: Now, select "Apply rule on message I send". Click Next.
STEP 5: In the Select conditions, click on the checkboxes you want to apply to outgoing emails.
If you want to defer delivery of all your outgoing emails, clear all the checkboxes and select Next.
STEP 6: If you haven't selected any checkboxes, then click Yes when the dialog box will appear.
STEP 7: Now, select "defer delivery by a number of minutes". Then, click on a number of. Click "Next".
STEP 8: Choose the number of minutes you want your emails to be delayed. The Maximum delay limit is 120 minutes.
STEP 9: Click "Next".
STEP 10: Give your email rule an appropriate name in the rule description box. Then, check the "Turn on this rule" check box if it isn’t already selected. then click "Finish".
Conclusion
Scheduling and delaying the sending of emails in Outlook can be incredibly helpful for managing your inbox and staying on top of your communication. Whether you want to schedule an email to go out at a specific time or delay the delivery of an email to give yourself time to review it, Outlook offers a variety of tools to help you do so.