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Updated: Mar 11

Outsourcing software development has become a prevalent strategy for companies seeking to augment their in-house capabilities, access specialized expertise, and streamline project execution. Whether you're venturing into outsourcing for the first time or looking to refine your approach, navigating the dynamics of working with an outsourced development team requires careful consideration and adherence to best practices. From defining project requirements to fostering effective communication channels, some key dos and don’ts can significantly impact the success of your outsourcing endeavor.

In this article, we'll delve into essential guidelines for collaborating with an outsourced development team, highlighting actionable dos and don’ts to help you maximize the benefits of outsourcing while mitigating potential challenges. By understanding and implementing these principles, you can establish a productive partnership with your external development team, driving project success and achieving your business objectives.

Defining Requirements and Objectives: The Foundation of Successful Outsourcing

Before embarking on the journey of outsourcing software development, it's imperative to lay a solid foundation by precisely defining your project requirements and objectives. This initial step not only provides clarity for your outsourced development team but also serves as a roadmap for guiding the entire development process. By articulating your expectations, desired outcomes, and performance metrics upfront, you set clear benchmarks for evaluating progress and ensuring alignment between your goals and the development team's deliverables.

Do: Take the time to meticulously outline your project's specific requirements, functionalities, and technical specifications. Clearly communicate your objectives, timelines, and budget constraints to potential outsourcing partners, facilitating a shared understanding of project scope and expectations.

Don’t: Underestimate the importance of defining detailed requirements and objectives before engaging with an outsourced development team. Rushing into outsourcing without a comprehensive understanding of your project's needs can lead to misalignment, delays, and suboptimal outcomes.

Seeking Compatibility and Cultural Alignment: Key Considerations in Partner Selection

Selecting the right outsourcing partner goes beyond evaluating technical expertise and cost considerations; it involves assessing compatibility and cultural alignment across various dimensions. A harmonious partnership requires shared values, communication styles, and work methodologies to foster collaboration and synergy between your internal team and the outsourced developers.

Whether opting for onshore, offshore, or nearshore outsourcing, finding a development team that aligns with your organizational culture and operational practices is essential for achieving seamless integration and mutual understanding.


  1. Specifically Define Requirements and Goals: Before initiating the search for a development team, articulate your project's specific requirements and overarching goals. Establish benchmarks to assess progress and ensure alignment with your outsourced partner.

  2. Search for Compatibility Across the Board: Look for a development team compatible with your culture, location, and business model. Cultural alignment, proficiency in English, and shared business models facilitate smoother collaboration.

  3. Communicate Regularly: Despite physical distance, maintain regular communication channels through platforms like Zoom or Slack. Transparency about progress and goals fosters a productive partnership.

  4. Be Clear About Timeframes: Clearly outline project completion timelines and benchmarks during contract discussions. Ensure your partner can meet your time constraints, adding agreed-upon timeframes to the contract.

  5. Consider Long-Term Partnership: Even for single projects, evaluate partners with potential for future collaborations. Prioritize vendors capable of sustaining long-term relationships for future projects.


  1. Automatically Choose the Cheapest Option: While outsourcing is cost-effective, avoid providers offering unusually low prices, as they may lack necessary expertise. Quality work comes at a price, so prioritize experience and expertise over low costs.

  2. Remove Yourself from the Process: Stay actively involved in the development process to safeguard your product and business reputation. Utilize project management tools like Trello for oversight and issue tracking.

  3. Forget That This Is a Partnership: Avoid micromanaging and recognize outsourcing as a partnership. Listen to your partner's recommendations and consider their input seriously, as they share the project's risks and goals.

  4. Think of the Outsourcing Team as Replacements: Assuage employee concerns about outsourcing by clarifying that it aims to augment their efforts, not replace them. Communicate transparently about the rationale behind outsourcing decisions.

  5. Use a Generic Approach: Seek development partners with diverse experience and innovative approaches. Look for teams capable of thinking creatively and adapting to unique project requirements to stay competitive in the market.

Establishing a robust outsourced partnership requires effort from both parties. By adhering to these dos and don'ts, you can lay a solid foundation for successful collaboration in software development.

1 Comment

The article has explained everything nicely from pre-requisite to after completion services but you can also get a good idea by reading the Khired guide on outsourced software development team.

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