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Create Event in Outlook

In this article, We will be discussing how to create an Event in Outlook.



Outlook is part of the Microsoft Office Suite and is available as a standalone application or as part of an Office 365 subscription. It is commonly used as an email client, calendar, and task manager, but it also includes features such as contact management, journaling, and note-taking. In this article, we will discuss how to create an Event in Microsoft Outlook.


Outlook allows users to manage multiple email accounts, schedule appointments, and meetings, and manage tasks and to-do lists. It also includes features such as the ability to flag and categorize emails, set reminders and notifications, and conduct online meetings through its integration with Microsoft Teams. It also allows to share and schedule calendars and meeting rooms with other users, and for users to access their data from anywhere, as well as to synchronize it with other devices via cloud services like OneDrive, SharePoint, and Exchange Online.


In Outlook, there are two main types of events: appointments and meetings.

  1. Appointments: An appointment is an event that you schedule for yourself, such as a doctor's appointment or a personal meeting. Appointments do not require any attendees, and they do not take up any room resources.

  2. Meetings: A meeting is an event that you schedule with one or more attendees. Meetings can also include room resources, such as conference rooms or equipment. When you schedule a meeting, Outlook will send an invitation to the attendees, and they can respond with their availability.

There are also other types of events in Outlook, such as:

  • All-day events: An event that lasts for the entire day, such as a vacation.

  • Recurring events: An event that repeats on a regular schedule, such as a weekly staff meeting.

  • Reminders: A reminder is a reminder that pops up at a specific time.

  • Tasks: Tasks are to-do items that you can assign to yourself or others, with due dates and priorities.


Create an Event in Outlook

To create an event in Outlook, you can follow these steps:


STEP 1: Open Outlook and navigate to the Calendar view.


STEP 2: Click on the "New Appointment" button in the ribbon at the top of the screen.




STEP 3: In the "Title" field, enter a name for your event.


STEP 4: In the "Start time" and "End time" fields, enter the date and time for your event.


STEP 5: In the "Location" field, enter the location for your event.



STEP 6: Under Scheduling Assistant, add guests or resources to your event by clicking on the "Add Attendees" button



STEP 7: Add any additional details or notes for your event in the "Description" field.


STEP 8: Click on the "Save & Close" button to create your event.


Note that if you want to create a recurring event, you can do so by clicking the "Recurrence" button and specifying the recurrence pattern.


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