OneDrive and SharePoint surpassed over 200 million monthly active users in 2020. This was an exciting development for us highlighting a key trend, consistent over the last few years and especially this past year, that the need for content collaboration is becoming more and more predominant for all organizations.
As we continue to power innovative experiences across Microsoft 365, we also realized that now, more than ever, admins need increased centralized control over content across the organization. Aligning to our coherence and modernization efforts, we are working hard to unify these experiences by bringing consistent design, naming conventions, look and feel to enable a smoother admin experience across the Microsoft 365 admin suite. And today we’re happy to announce that the OneDrive and SharePoint admin centers are converging into one, giving you holistic control and streamlining the admin experience.
What does this consolidation of the OneDrive and SharePoint admin centers mean?
With the new integrated admin center, you can manage everything at an organizational level all in one place: control internal and external sharing, set user access controls, manage default storage limits, enable user device notifications, specify retention policies, and manage sync controls for OneDrive. We’ve also improved the user interface to provide a more consistent experience and support Web Content Accessibility Guidelines (WCAG) 2.1 compliance, enhanced reporting, and added the Global Reader admin role, which provides a read-only view of SharePoint admin center. When you assign the Global Reader role to an admin, they can view—but not edit—all administrative features and settings in all Microsoft 365 admin centers, which helps you delegate admin responsibilities more efficiently.
You’re familiar with the SharePoint admin center homepage, where you can add widgets and personalize your dashboard. Now, you can enhance your homepage experience by accessing visual, actionable OneDrive cards such as OneDrive usage and OneDrive file activity, along with your SharePoint cards showcasing storage and site usage. This enables you to quickly see OneDrive activity for files that have been viewed/edited, synced, and shared internally or externally.
Examine OneDrive usage and activity along with SharePoint storage and site usage. along with SharePoint
These updates would be rolling out throughout February.
Setting up sync and retention
From the “Settings” page, you can easily drill into the widget to control how files sync in OneDrive and SharePoint. You have the option to show the Sync button on the OneDrive website, allow syncing only on devices joined to specific domains, and if you want to block upload of specific files types (e.g., .pst or video files), you can do so, all in one place. In addition, if you notice storage running low for OneDrive users, you can also easily adjust the default storage limit. When a user leaves the organization for any reason, you can also set a default retention period for their OneDrive and SharePoint content.
Set up storage limit, sync, retention, notification controls for your users.
Managing sharing and access control
We want to ensure admins the visibility and control they need to avoid accidental data leaks without preventing their users from